Executive Assistant- Onsite Operations
Company: Greene Resources
Location: Morrisville
Posted on: May 8, 2024
Job Description:
Job Number: 47445 Executive Assistant- Onsite Operations Job
Description: Our client is looking for an Executive Assistant to
join their team! This individual will act as a receptionist for the
main lobby area of our Morrisville Site and also as an executive
assistant to leaders in our Operations, Supply Chain and Site
Services groups- and occasionally as back up to other executives.
The role will greet incoming employees, visitors, suppliers,
vendors and clients, and also be responsible for security
awareness. This role will create access badges for entry, and
submit background checks, requiring confidentiality and attention
to detail. This role will involve coordinating executive level
projects, preparing and editing weekly reports, scheduling
meetings, managing calendars and expenses for leaders. This role
may involve very occasional work on weekends and in the evenings
due to the schedules of the executives and their ongoing
commitments. Responsibilities:
- Be available at front reception on-site daily Monday to Friday
during the hours of 7:30am and 4pm. Occasionally requires some
overtime.
- Greets employees, visitors, vendors and clients professionally
and with regard to security protocols for the company.
- Manages calendars, travel and expenses for three to four
executive leaders on the leadership team.
- Responsible for mailroom activities- sorting and picking up and
occasionally distributing mail.
- Responsibility for office supplies and managing the stock
room.
- Responsible for ordering catering and setting up and removing
some office meal catering events.
- Answers telephone calls, tactfully handles inquiries and/or
refers to appropriate party.
- Coordinates and makes notifications and arrangements for travel
reservations and appointments.
- Prepares and reviews security reports, processes background
checks, maintains the active Contractor and Vendor lists and issues
badges as required.
- Prepares and reviews training curriculum reports and updates
department employee requirements as directed.
- Supports HR and company events like orientation, and welcoming
new employees, and requested to sit on the engagement committee, or
MERT Safety committees.
- Obtain, prepare and retain sensitive information with the
highest confidentiality.
- Support on site visitors and special audits, by creating
agendas, ordering catering, booking meeting rooms, preparing for
on-site protocols and occasionally helping with travel
coordination.
- Operates a variety of general office equipment such as copier,
calculator, printer and personal computer.
- May coordinate large events such as All Employee Meetings,
off-site events, etc.
- Coordinate and schedule company tours with the Manufacturing
and Process Development buildings and teams.
- Identify and resolve problems in a timely manner as
necessary.
- Liaise with corporate and internal staff at all levels.
Education Requirements:
- Bachelors degree an asset Desired Background/Skills:
- Significant experience- 5-7 years supporting a senior or
executive role as an administrative or executive assistant
- Experience working in a global corporate environment would be
an asset
- Proficient computer skills- Word, Excel and PowerPoint and
in-depth knowledge of relevant software such as MS Office
- Experience using Microsoft Outlook and Concur Expense
management is an asset
- Knowledge of standard office administrative practices and
procedures Qualifications:
- Strong organizational and planning skills
- Good written and verbal communication skills
- Information gathering and monitoring skills
- Problem analysis and problem-solving skills
- Ability to make decisions at the appropriate level
- Adaptable team member
- Great attention to detail and accuracy
- Manage shifting priorities with flexibility and accuracy
- Expected to strictly maintain confidentiality and exhibit
discretion and professionalism in all activities
- Can work independently with little supervision Other
Information:
Greene Resources is committed to creating a diverse environment and
is proud to be an equal opportunity employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, gender, gender identity or expression,
sexual orientation, national origin, genetics, disability, age, or
veteran status.
Keywords: Greene Resources, Cary , Executive Assistant- Onsite Operations, Other , Morrisville, North Carolina
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