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Office Administrative Assistant

Company: Unified Women's Healthcare
Location: Morrisville
Posted on: April 8, 2021

Job Description:

External Description : This position provides remote and possibly future administrative support activities for the Morrisville, North Carolina Regional Central Business Office, Senior Vice President, Market Vice President, Medical Director and/or Clinical Governance Board leadership. ***This position will start as a work-from-home position. The expectation is that the position will work full-time out of the Morrisville, NC office once the office reopens in August 2021. ***

  • Assisting with all aspects of administrative & property management within the Central Business Office.
  • Managing & maintaining the inventory of assets and supplies, sourcing for suppliers, vendors, and service companies, and submitting invoices to Unified Corporate A/P as directed.
  • Scheduling and coordinating staff meetings, interviews, office-based and local events & activities, luncheons, and other similar activities.
  • Processes incoming and outgoing mail & packages (USPS, FedEx & UPS), along with maintenance of postage machine.
  • Preparing business correspondence and presentations, typically using Microsoft Office365 (Word, Excel, PowerPoint & Outlook).
  • Assistance in coordinating the scheduling of UWH of North Carolina CGB and Committee meetings including the selection of venues, menus, and arranging other details & supplies as directed.
  • Assists with the coordination, organization, and scanning of faxed/emailed documents and maintaining them in written and electronic form as needed and/or requested.
  • Arranging hoteling offices, business travel, transportation, meals, and overnight accommodations as requested for leadership visiting or traveling to/from the NC CBO.
  • Supporting any visitors while at the CBO.
  • Providing excellent customer service. Job Requirements: Additional Job Functions:
    Assisting with internal coordination of expense reimbursements
    Performing multi - faceted general office support , including maintenance and service requisitions
    Attend meetings and training seminars as requested
    Participate & support annual fire & safety planning activities
    Other duties and projects as assigned Position Requirements:
    • High school diploma or equivalent
    • At least two years of experience working as an Administrative Assistant
    • Advanced proficiency in Office365, specifically Outlook, Excel, Microsoft Word and PowerPoint
    • Excellent verbal and written communication skills
    • Professionalism and an ability to adapt to the needs of a fast-paced work environment
    • Resourceful approach to problem-solving demonstrating critical thinking skills
    • Detail oriented with excellent organizational and follow-up skills
    • Demonstrated ability to multi-task and prioritize effectively
    • Ability to maintain confidentiality

Keywords: Unified Women's Healthcare, Cary , Office Administrative Assistant, Administration, Clerical , Morrisville, North Carolina

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