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Office Manager

Company: Verdesian
Location: Cary
Posted on: November 18, 2021

Job Description:

Office Manager - Verdesian is in search for the ideal person to be our office manager in the Cary, NC corporate office. This individual should have the desire to be an office manager long term and enjoys administrative and office management responsibilities. The person should be energetic, positive and upbeat, has the ability to maintain confidentiality, flexibility and good organizational skills.

This position is responsible for administrative responsibilities at the corporate office in Cary, NC and provides support to our RTP Labs. During regular business hours, this position must respond in a business manner to walk-in visitors to the Corporate Office and determine appropriate access to offices and personnel. This position reports to the Human Resources Manager in the corporate office and supports the executive team, as well as providing support to office staff.

Essential Responsibilities:

  • Administrative Duties:
  • Assist HR team as requested
  • Assist in shipping out new hire packages and maintaining inventory of backpacks, shirts, hats, beverage tumblers/mugs
  • Assist with any in-house candidate interviews - keeping interviewers on time with schedules
  • Assist CEO with calendar scheduling and expense reports using Concur system; when CEO is in office, assist as needed and may assist with travel arrangements also
  • Assist executives and management with offsite and/or out of state meetings to include venue, rooms, and food, and catering for meetings in-house
  • May assist in preparation of presentations for upcoming meetings
  • Office Management:
    • Provide Front Office reception by greeting vendors, customers and other visitors in a business manner and directing them appropriately. Visitors should have scheduled appointments with employees
    • Operate multi-line phone system to route incoming calls and place outgoing calls. Independently respond to routine and non-routine telephone requests or redirect to appropriate department as necessary
    • Pick up and distribute incoming mail to appropriate recipients and handles outgoing mail & shipments - packaging, labeling
    • Responsible for Vendor negotiations / agreements - office supplies, break room supplies, copiers, postage, etc.
    • Distribute incoming deliveries or contact appropriate person
    • Maintain office hospitality readiness including meal and beverage service, waiting area, and business and breakroom supplies/equipment
    • Maintain inventory of office supplies and equipment needs and oversee expense requirements for office related purchases
    • Review incoming faxes at large copiers and distribute to appropriate persons
    • Ensure conference rooms are kept neat and clean
    • Plan and arrange various annual events
    • Assist with offsite storage for office and arrange for shred bin pickups and recycle pickups

      General Responsibilities - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


      • Ability to keep confidentiality at all levels
      • Excellent oral, written, and interpersonal communication skills
      • Strong work ethic and workplace behavior
      • Experience in hospitality protocol and business-like phone etiquette
      • Computer proficiency with advanced skill in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
      • Ability to coordinate executive-level meetings
      • Strong organizational skills, high reliability, and proactive self-initiative
      • Ability to work with minimal supervision
      • Confidence in decision-making
      • Knowledge of grammatical rules, spelling, punctuation, and required formats


        • Similar work experience of 5 or more years full time in business environment
        • Minimum education of high school diploma or Associate's degree in a business related field

          Physical Demands:

          The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

          While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, stoop, and/or kneel, reach above and below arm level, bend, and ability to stand on small ladder. The employee must regularly lift and/or move up to ten pounds, occasionally lift and/or move up to twenty pounds, and rarely lift and/or move more than twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Keywords: Verdesian, Cary , Office Manager, Administration, Clerical , Cary, North Carolina

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