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Executive Administrative Assistant

Company: Riccobene Associates Family Dentistry
Location: Cary
Posted on: November 22, 2021

Job Description:

Position Summary: Reporting directly to C-suite (CEO, COO, CFO), the Executive Assistant provides executive, administrative support to the C-suite. Essential/Primary Responsibilities: * Executive Support * Assists the C-suite with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents and tracking action items for meetings. * Assists with company visitor travel arrangements * Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication * Supports C-suite in his/her external commitments related to Riccobene Associates, including service on external boards, committees, and other groups. * Data analytics and PowerPoint * Central Services administrative support (ordering lunches for group, supplies, ensuring breakrooms are fully stocked, etc.) * Administratively supports HR (meeting coordination, etc.) Management Liaison * Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items. * Ordering supplies for Central Services office * Assisting HR Coordinator in ordering work anniversary/birthday flowers for regional managers and HQ Employees. * Facilitate on-site ordering of breakfast, lunch or dinner for work meetings. * Performs other duties as assigned. Secondary Responsibilities: Accountabilities * Position reports to the C-suite * Works directly with senior level staff Experience & Education: * Bachelors degree or equivalent experience * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. * Five years providing support for upper-level management in a related organization if applicable (i.e., healthcare, etc.). Skills & Abilities: * Must maintain confidentiality at all times. * Detail oriented; ability to work in fast paced environment * Able to complete and execute tasks timely * Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, etc. * Proficiency in Windows, including MS Word, EXCEL and PowerPoint; * Ability to learn new software if needed * Ability to conduct research and present data in a succinct and well-written manner. * Ability to work independently and with professional discretion. * Excellent writing, editing, grammatical, organizational, and research skills. * Ability to work with a broad range of people including senior management, finance, HR.. * Excellent management, time-management, and problem-solving skills. * Excellent communication skills * Flexibility to be accessible early morning, evenings and weekends

Keywords: Riccobene Associates Family Dentistry, Cary , Executive Administrative Assistant, Administration, Clerical , Cary, North Carolina

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