Administrative Assistant

Company: Dashiell
Location: Cary
Posted on: May 14, 2022

Job Description:

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.The Administrative Assistant position is located at our Raleigh office located at 11000 Regency Parkway, Cary, North Carolina 27518. Primary Function:The Administrative Assistant will provide clerical support with minimal supervision as well as support services to the engineering and project management groups.Duties & Responsibilities:Employee may be called upon to perform any or all of the following functions:Perform Engineering clerical support tasks with minimal supervisionTake personal responsibility for the quality and accuracy of his/her workDistribute invoices for approval and provide accounting support as neededDevelop and maintain positive relationship with vendorsPerform receptionist duties such as answering the phone, greeting visitors, accepting packages, and sorting the mailResponsible for monthly departmental credit card reports; distribute to teams, compile and check validity of information submitted, collect backup documentsCoordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groupsCoordinate new hire set ups by preparing welcome memo, updating organization chart, making sure all supplies including business cards and cell phones have been arranged, and that a credit card, if needed, has been requested.Be familiar with department processes and procedures to be capable of backing up other engineering department administrative positions when neededAbility to lift 10 lbs on a regular basis and up to 25 lbs when necessaryAbility to stand for long periods of timeOther duties as requiredMinimum Qualifications / Experience:High school diploma or equivalent is required. Associates or Bachelors degree in Business or equivalent field is preferred. One of more years of administrative support experience is required with accounting support experience a plus; experience in an engineering firm is preferred.Possess skills in the following areas:Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)Previous experience with Meridian document control software preferredDemonstrated attention to detail to accurately complete order entries, research for proposals, and complete reports as neededAbility to define problems, collect data, establish facts and draw valid conclusionsProven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, engineers, and senior managementAbility to prioritize and work in a fast-paced environment to meet all deadlinesAbility to work effectively in a team-based environmentFlexibility for occasional overtimeDashiell provides a competitive compensation and benefits package. The Company provides life insurance, accidental death and dismemberment insurance, long term disability insurance and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401K with immediate vesting, and more. Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third party recruiters please.

Keywords: Dashiell, Cary , Administrative Assistant, Administration, Clerical , Cary, North Carolina