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Administrative Assistant, Textile Chemistry Research

Company: Cotton Incorporated
Location: Cary
Posted on: November 7, 2019

Job Description:

This position is responsible for supporting the staff and activities of the Textile Chemistry Research department of Cotton Incorporated. Duties include but are not limited to: extensive calendar management, domestic and international travel arrangements, meeting/event planning and execution, supplier/vendor liaison, inventory management, expense report and invoice processing, budget reconciliation, shipping and receiving of departmental supplies, and report assembly/editing all in accordance with Cotton Incorporated policies and procedures. See our full ad and apply online at (keyword search: Cotton Incorporated).Core Functions: - - - - - - - - -Facilitate efficient departmental operations through skilled administrative talents - - - - - - - - -Track and process mail, expense reports, expenditures, requisitions, invoices, and accounting information - - - - - - - - -Coordinate travel arrangements for department staff and serve as a liaison between the departments and travel agency - - - - - - - - -Maintain the applicable departmental calendars and track departmental staff schedules and attendance - - - - - - - - -Assist with management of multiple budgets as related to travel and department programs/projects - - - - - - - - -Coordinate resources and assist with implementation of division-wide internal and external events, meetings, and tours in support of staff or visitor needs - - - - - - - - -Compile, format, and proof departmental reports, presentations, and communications - - - - - - - - -Coordinate the revision of departmental signs, posters, technical bulletins, information booklets, etc. - - - - - - - - -Assist with ordering chemicals and supplies and entering chemical information into inventory database - - - - - - - - -Coordinate, maintain, and track the technical report Library Catalog, Quarterly Project Update, PDI library, and entries into the Sourcing database - - - - - - - - -Assist with entering information in project tracking database(s) - - - - - - - - -Obtain and route appropriately current vendor insurance and contract documents - - - - - - - - -Assemble and route documents for projects such as CDAs, test services agreements, justifications, and purchase orders - - - - - - - - -Perform organizational duties as needed - - - - - - - - -Participate in switchboard relief rotation - - - - - - - - -Participate in safety teams and assist with evacuation measures as needed - - - - - - - - -Respond to and/or direct external inquiries as appropriate - - - - - - - - -Assist with and/or coordinate special projects, as assignedJob Requirements: - - - - - - - - -High school diploma or GED required; Associate degree preferred - - - - - - - - -2-5 years of related work experience in an administrative support capacity (preferably in a science discipline) - - - - - - - - -Professional written and verbal communication skills with a demonstrable quality of work - - - - - - - - -Strong interpersonal skills and professional enthusiasm, with a customer service focus - - - - - - - - -Ability to adapt smoothly to shifting priorities, changing schedules, needs, and responsibilities - - - - - - - - -Strong organizational skills with strict attention to detail - - - - - - - - -Ability to effectively prioritize and perform tasks based on importance and urgency - - - - - - - - -Ability to coordinate and conduct multiple assignments simultaneously - - - - - - - - -Motivated self-starter with the ability to work independently and within a team to meet deadlines and accomplish goals - - - - - - - - -Ability to learn and recognize technical and/or scientific language used within the Textile Chemistry Research department - - - - - - - - -Ability to work with and protect confidential information - - - - - - - - -Proficiency in Microsoft----- - Office Suite, in particular Word, Excel, PowerPoint and Outlook - - - - - - - - -This position requires domestic travel 0-5% of the timeWorking Conditions / Physical Demands: - - - - - - - - -General office environment with quiet to moderate noise level - - - - - - - - -Varied working conditions off-site due to minimal, local travel - - - - - - - - -Business casual dress clothes required - - - - - - - - -Regularly required to sit and use hands to type and grasp, with frequent standing, walking, and bending/twisting at the neck/waist - - - - - - - - -Occasionally required to push, pull, and reach above/below shoulder level - - - - - - - - -Occasionally required to lift and/or carry up to 20 pounds - - - - - - - - -Frequently required to have face-to-face and telephone interaction with internal staff and external contacts - - - - - - - - -Specific vision requirements include close vision, distance vision, peripheral vision, color vision, depth perception, and ability to adjust focusCotton Incorporated is an Equal Opportunity Employer. This Employer Participates in E-Verify.

Keywords: Cotton Incorporated, Cary , Administrative Assistant, Textile Chemistry Research, Administration, Clerical , Cary, North Carolina

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