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Project Management Assistant

Company: Veolia North America
Location: Cary
Posted on: January 22, 2023

Job Description:

Company DescriptionThe Veolia group aims to be the benchmark company for ecological transformation. The Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2020, the Veolia group supplied 95 million people with drinking water and 62 million people with wastewater service, produced nearly 43 million megawatt hours of energy and treated 47 million metric tons of waste. Veolia Environnement (listed on Paris Euronext: VIE) recorded consolidated revenue of ---26.010 billion in 2020. Job DescriptionThis position is responsible for assisting the project manager in any and all tasks as requested by the PM to the best of their ability. The objective is to help the project manager complete the job on time and on budget to meet all associated performance requirements while maintaining or exceeding all stakeholders, internal and external, expectations. This position reports to the Projects Department Manager and will be assigned to 4 to 5 project managers.ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Help prepare kickoff information for project kickoff meetings
  • Attend project kickoff meetings and assist with taking notes
  • Review submittal and O&M specification requirements
  • Assemble Submittals (I&C & Mechanical) in PDF
  • Assemble O&Ms (I&C & Mechanical) in PDF
  • Generate Submittal for Standard Products from project information and PDF
  • Generate O&Ms for Standard Products from project information and PDF
  • Coordinate Hardcopy Submittals with Admins
  • Coordinate Hardcopy O&Ms with Admins
  • Update Project Plan: PO, Transmittal, Change Log, and Milestone Schedule
  • Track and Expedite Deliveries (Equipment, Instruments, binders, etc.)
  • Update PM Assignment Sheet with Dates and Contact Addresses
  • I&C Inventory Tracking for bulk-ordered panel parts
  • Assist I&C with Purchasing
  • Assist PMs with warranty complaints
  • Update Project Information in Asana/Smartsheet
  • Create a base Project in ASANA
  • Follow up with Vendors on Submittal and Delivery information
  • Assist PM with invoicing issues as requested
  • Assist PM with closing out the project
  • Including any other responsibilities to support the PM and approved by the Projects Department Manager.QualificationsEDUCATION
    • Five years or more of experience is required for this position in the position of Administrative Assistant.
    • A Bachelor's Degree is a plus but not requiredSKILLS, KNOWLEDGE and EXPERIENCE -
      • Must have excellent written communication skills as the employee will be required to communicate with numerous people across several internal and external disciplines.
      • Must have experience with careful email communications, which is required in a corporate environment.
      • Need to be able to touch type and have intermediate to advanced keyboard skills.
      • Preferred to have an intermediate-level skill in the following programs:
        • MS Word and Google Docs
          • Change page layout
          • Develop and utilize headings
          • Create and modify text boxes
          • Create tables to organize information in a Word document
          • Place images in a Word document
          • Add a hyperlink
          • Save to PDF with automatic Bookmarks
          • Google Docs
            • Create new Docs in Google Drive
            • Convert and import other file types into Google Docs
            • Format a Google Docs header, footer, body, etc
            • Create sections
            • Develop and utilize Headings
            • Use comments and notes to collaborate
            • Download your Docs
            • Share your Docs
            • Preferred to have a beginning-level skill in the following programs:
              • MS Excel
                • Saving and Opening a Workbook
                • Managing Worksheets
                • Formatting Cells
                • Printing to PDF
                • Excel Functions (Basic)
                • Sorting Data
                • Find and Replace Option
                • Google Sheets
                  • Create a new spreadsheet in Google Drive
                  • Convert and import other file types into Google Sheets
                  • Organize individual spreadsheets in one Google Sheets file
                  • Navigate and organize data: columns and rows
                  • Format data and cells
                  • Basic organization features in Google Sheets
                  • Use comments and notes to collaborate
                  • Download your spreadsheet
                  • Share your spreadsheet with others
                  • Adobe Acrobat Pro
                    • Combing PDFs
                    • Creating Bookmarks
                    • OCR text recognition
                    • Search
                    • EditESSENTIAL COMPETENCIES/BEHAVIORS
                      • Self-starter and able to see needs and address them without a lot of supervision
                      • Very organized and schedule consciousAdditional InformationVWT offers a competitive compensation and benefits package, along with a dynamic work environment. - We offer challenging projects and training to ensure your success.At Veolia, we offer our customers a wide range of environmental solutions and help address their environmental and sustainability challenges. By blending our innovative business model with our employee's skills in operations, engineering, and technology, we are able to supply our customers with the complete package. Our services encompass three areas: energy, water, and waste. At Veolia, we are more than the world's leading provider of environmental solutions - we are dedicated to customized, cost-effective solutions that reflect best practices, environmental protection, and a better quality of life.Veolia is a dynamic and rewarding place to work - our management team values and recognizes the unique talents and potential of all employees. In addition, we offer our employees excellent rewards and a dynamic, professional work environment. We also provide a comprehensive benefit package to our employees, including medical, dental, and vision insurance, life insurance, disability insurance, employee matched 401(k) retirement plan, tuition reimbursement plan, paid time off for vacation, sick and personal leave, and much more!EOE/AA-M/F/D/VAs an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Keywords: Veolia North America, Cary , Project Management Assistant, Executive , Cary, North Carolina

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