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Accounts Payable Specialist

Company: Fathom Holdings Inc.
Location: Cary
Posted on: January 16, 2022

Job Description:

SummaryThe Accounts Payable Specialist role is an integral role on our corporate Accounts Payable team and will be responsible for handing high volume accounts payable for multiple entities. The Accounts Payable Specialist will oversee the entire accounts payable process from the time an agent funding request and/or vendor invoice is received until the payment is processed. The Accounts Payable Specialist will be responsible for interacting with agents, third party vendors, regulatory agencies, and internal customers to facilitate the recording of expense transactions, prepare disbursements, respond to inquiries and resolve issues and monitor and maintain respective internal controls.The Accounts Payable Specialist will also assist with our corporate card and travel expense reimbursement programs, prepare analyses, support external reviews and audits and be responsible for 1099 reporting.
Minimum Qualifications

  • Bachelors degree in accounting (Associates degree in accounting may qualify depending on depth of relative experience)
  • 4+ years related experience
  • Proficient in Microsoft Excel
  • Ideally, previous experience using NetSuite
  • Ideally, previous experience working in a SOX environment
    Knowledge, Skills, and Abilities
    • Thorough understanding of general accounting.
    • Accurate with an efficient and effective attention to detail
    • Keen analytical, organizational, conflict solving, and negotiation skills.
    • Extraordinary interpersonal skills to work in conjunction with agents, vendors, and internal customers.
    • Must be able to analyze data, draw conclusions, interpret results, and make recommendations with respect to transaction calculations.
    • Must be able to communicate effectively in both an oral and written manner to common inquiries or complaints from third parties, regulatory agencies, and internal and external customers.
    • Adherence to tight deadlines and quick turnaround for accounting deliverables
    • Strong organizational skills and the ability to develop and maintain an organized structure
    • Ability to work collaboratively in a dynamic environment where adaptability is imperative
      Essential Functions
      • Manage the full accounts payable cycle from receipt of funding requests from agents and third-party vendors, to payment for agents and vendors; including coding invoices, verifying completeness and accuracy of supporting documentation, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
      • Achieve and maintain positive agent and vendor relations and build effective internal and external partnerships
      • Investigate and resolve problems associated with processing of funding requests, invoices and purchase orders.
      • Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
      • Prepare journal entries, accruals and account reconciliations on a monthly basis according to established schedule.
      • Process employee expense reports, including verification of receipts and coding.
      • Prepare batch check runs, wire transfers, and ACH transactions.
      • Responsible for imaging and record retention of all account payable documents.
      • Build, develop, and analyze account payable processes and utilize technology to drive higher levels of performance and overall results.
      • Ensure all accounts payable policies and procedures are adhered to including agent funding, vendor maintenance and approval, invoice processing and travel and related expense reimbursement.
      • Prepare and maintain schedules and supporting documentation needed for management, internal and external reporting, internal and external auditors and SOX requirements.
      • Administer and help implement an organization wide T&E policy
      • Responsible for IRS 1099 compliance and reporting.
      • Assist with any other projects as requested by the AP Manager.
        Working Hours and Location
        • The Accounts Payable Specialist is required to devote a minimum of 40 hours per week to the position (workweek is from Monday through Friday) and is responsible for ensuring that all work is completed within agreed-upon timelines, which may require additional hours above the 40 hours/week.
        • This role is required to be at our Cary, NC headquarters.
          Physical Demands
          • The employee is regularly required to stand and sit.Must be able to operate a computer and telephone.
            About Fathom Holdings Inc. (Nasdaq: FTHM)Fathom Holdings Inc. is a national, technology-driven, real estate services platform integrating residential brokerage, mortgage, title, insurance, and SaaS offerings to brokerages and agents by leveraging its proprietary cloud-based software, intelliAgent.The Companys brands include Fathom Realty, Encompass Lending, Dagley Insurance, Verus Title, intelliAgent, and Real Results.For more information,
            by Jobble

Keywords: Fathom Holdings Inc., Cary , Accounts Payable Specialist, Other , Cary, North Carolina

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